Quick Programming Checklist using Powerproject & MS Project

Creating an architecture, engineering or construction programme; or any other technical programme can feel like a daunting task. We have written down 8 quick steps that will help you to develop your programme when you’re scheduling in Powerproject or MS Project. You can also use these steps for inspecting and auditing a programme.


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1. Calendar

Depending on what type of project you are scheduling, you need to determine what project calendar is required. Is the project on 5-day, 6-day, or 7-day week? Or is the project running on a 24-hour or night-shift project calendar?


Choose your project calendar:


2. Project Dates: Start, Delivery, Finish

You have to determine when the project is going to start or finish, depending on your client’s/stakeholder’s requirement. Powerproject has an option for delivery date, which can be your contractually obligated date. You can plan your project to finish before the delivery date.

3. Project Tasks & Work Breakdown Structure (WBS)

Enter all of the tasks and the sort them into the WBS using the summary tasks options. The Gantt Chart view is the default view in MS Project and Bar Chart view is the default view in Powerproject. You can enter the tasks into the Spreadsheet or draw the tasks in the Gantt Chart.



4. Durations

If you draw your tasks on the Gantt Charts, the durations are entered automatically. You use the mouse to draw the bar to the length of the duration of the task. If you are entering via the Spreadsheets then you enter the durations into the Spreadsheet except for the summary tasks.


5. Dependency Logic (Predecessors & Successors)

Once the durations have been entered, enter the predecessors for the various tasks. Check the Gantt Chart for floating tasks i.e. tasks without successors. Floater tasks generally come from tasks with Start-to-Start and Finish-to-Finish dependency logics.
You can also link the tasks from the Gantt Chart using both MS Project and Powerproject.

6. Critical Path(s)

Ensure your critical path(s) show(s) up. You should look for near critical path(s) as well. You can tell the software to register tasks with less than x days as critical. Sometimes, we use 2 days as our value of x.


7. Timescales

Organise the timescales on the Gantt Charts based on your viewing preferences.


8. Formatting

Organise how your project will look using the formatting tools. You can format based on your preferences.


Solid Support offers face-to-face project management training in Powerproject and MS Project, click here if you’d like to learn more.