CUSTOMER STORY: KAPITOL
How Kapitol scaled planning, from tenders to delivery with Asta suite solutions
Kapitol uses Asta to underpin both pre-construction planning and live project delivery, supporting over fifty users across the business.
50+
ASTA USERS ACROSS THE BUSINESS
10–15
LIVE PROJECTS IN ASTA AT ANY TIME
Tier 1
HEAD CONTRACTOR, VIC & NT
6
SECTORS, FROM DATA CENTRES TO MODULAR
Kapitol is an Australian head contractor operating as a Tier One builder across multiple sectors including data centres and critical infrastructure, residential, commercial, education, sports projects and recently modular. The business runs 10–15 live projects in Asta at any one time, alongside a strong new business pipeline in the state of Victoria and Northern Territory.
Garret Jackson, Planning Manager, joined Kapitol in January 2023 to lead pre-construction planning and to support on-site delivery teams with robust, standardised programmes. With over 10 years’ experience using Asta, plus extensive exposure to Oracle Primavera P6 and Microsoft Project, he was tasked with modernising Kapitol’s planning tools and workflows.
Customer story
Kapitol
Industry
Tier One head contractor
Solutions
Asta Powerproject, Asta Vision, Asta Site Progress
Partner
Solid Support
Key benefits for Kapitol
Stronger bids and clearer client communication
Single source of truth and portfolio visibility
Freed-up Planners and empowered project managers
Partnership, support and future readiness
The challenge – finding a scalable solution
Kapitol struggled to keep pace as programmes became more detailed and the projects portfolio grew.
The team needed:
- An intuitive tool that project managers and coordinators could learn quickly, not just the specialist Planners.
- Cloud-based programme management to support multi-project visibility, and portfolio reporting and to be a single source of truth.
- Integration with existing Power BI dashboards so programme performance could sit alongside design, procurement, quality and workplace health & safety reporting.
- A platform that would evolve with the business, including APIs, AI capabilities and mobile progress capture.
At the same time, Kapitol wanted to avoid disruption and “tool fatigue” when moving teams away from familiar software. Any new solution had to be easy to adopt and clearly beneficial for both office and site users.
Drawing on his UK experience, Garret led a review of several alternative options, before recommending Asta as the best fit for Kapitol. After a short internal trial, it became clear that Asta offered the right balance of power, usability and value for money, with a roadmap aligned to Kapitol’s digital strategy.
“From a future business perspective, having that one source of truth and the connectivity through APIs and BI is huge.”
Garret Jackson, Planning Manager
Solution: Asta Vision with Asta Powerproject
The rollout followed a phased approach:
- Migration: live and historical projects were converted into Asta Powerproject, with new tenders created in Asta from day one.
- Planner-led foundation: Garret initially used Asta as a standalone tool, building robust templates and standards for both tender and delivery programmes.
- Transition to the cloud: Kapitol then implemented Asta Vision so programmes could “live” in a controlled, cloud-based environment, forming a single source of truth across the project portfolio.
- BI integration: Asta Vision was integrated with Power BI, allowing programme data to feed directly into Kapitol’s existing dashboard suite alongside design, procurement, quality and workplace health & safety.
- Enabling project teams: Using Asta Vision, project managers now check out programmes, update status and publish changes back to the central dashboards, with Planners providing auditing and hands-on support where needed.
Comprehensive, tailored training and highly responsive support from the local Asta partner, Solid Support were critical to the change programme. Kapitol’s onboarding model gives project managers training first, then access to an Asta licence, building confidence and reducing the perceived leap to new systems.
Adoption and ways of working
What began as a Planner-led initiative has grown into an organisation-wide deployment. Around fifty users now access Asta across Kapitol, including:
- Planning team – new business (1), construction delivery (3).
- Project managers, assistant PMs and project coordinators – responsible for regular status updates and using dashboards in reviews.
- Site teams – using Asta outputs to understand sequence, dates and constraints on live projects.
- Senior management – reviewing weekly performance via Power BI dashboards fed from Asta Vision, with a clear view of project status, remaining work and emerging risks.
Asta Powerproject’s ability to import and export Microsoft Project & P6 files means Planners can work natively in Asta while still exchanging programmes in agreed format for clients and partners. This allows Kapitol to support existing Project-based workflows without sacrificing the benefits of its new, Asta-centred planning environment.
“We couldn’t take a step back from Asta Vision; if you were to say ‘we’re getting rid of that’, it would be a big setback.”
Garret Jackson, Planning Manager
Impact – from better tenders to smarter delivery
Stronger bids and clearer client communication
For new business, Asta’s presentation flexibility is a standout feature. Garret uses high-level dashboard programmes and task-per-line views to produce one-page, branded schedules that clearly tell the story of design, procurement and construction across complex schemes. This has enhanced the quality and impact of Kapitol’s tender proposals and supports more compelling conversations with clients at an early stage.
Single source of truth and portfolio visibility
With programmes stored and controlled in Asta Vision, Kapitol now has a single, auditable source of truth for every live project. Controlled editing where Planners manage core logic and PMs update progress protects data integrity while still empowering project teams. Bi-weekly reviews use Power BI dashboards connected to Asta Vision to assess project health, remaining work vs remaining time, and critical path movement across the portfolio.
Freed-up Planners and empowered project managers
By shifting routine progress reporting to project managers via Asta Vision and Asta Site Progress, Planners have been able to focus on higher-value activities such as major programme revisions, scenario planning, risk analysis and improving templates and standards. Clear processes and internal planning guidelines now set out how to check out programmes, update them and complete weekly or bi-weekly reporting. All of these efforts result in raising the planning capability of the whole business.
Why Kapitol recommends Asta
When peers in the industry ask about planning software, Kapitol’s message is clear: Asta provides a one-stop ecosystem for programme management that balances ease of use with enterprise-grade capability. For organisations seeking a single version of the truth, strong BI integration and tools that both Planners and project managers want to use, Asta has proven to be a future-proof choice.
Partnership, support and future readiness
Kapitol highlights the responsiveness and hands-on nature of both Solid Support and the Elecosoft team, from troubleshooting through to workshops on Asta Vision and APIs. Trial periods for new capabilities, along with training content and user groups, have helped the business adopt features such as Vision and dashboard integration at its own pace.
Looking ahead, Kapitol sees Asta as a platform that can evolve with the industry. Planned and emerging capabilities around APIs, AI and deeper integration with other construction systems will further strengthen the “single source of truth” model and support increasingly data-driven decision making.
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